If you’re a fitness professional, chances are you started your journey out of a passion for helping people achieve their goals, not to spend countless hours managing admin tasks. Yet, for many in the industry, time is eaten up by manual processes like tracking attendance, managing bookings, chasing payments, handling cancellations, and keeping clients informed. But here’s the good news: there is a smart way to save time on admin tasks with automation. Automation can save you time, reduce stress, and give you the freedom to focus on what you love most. According to a survey of over 300 fitness professionals conducted by Gymcatch in November 2024, those who embraced automation saved up to 28 hours a month. That’s nearly a full working week every month reclaimed!
Let’s explore how automation can help you adopt a slower approach to life without sacrificing your business’ success, giving you the time back to focus on what you love.
Automated bookings: simplifying scheduling
Manual scheduling is one of the most time-consuming parts of running a fitness business. Managing bookings, communicating with clients, and confirming attendance can quickly become overwhelming, especially as your client base grows. How automation helps:
- Streamlined scheduling: Clients can book directly through your booking system, receiving instant confirmation reducing the endless back-and-forth emails or messages.
- Improved client experience: Automation puts clients in control of their bookings, which enhances their experience and increases their commitment to show up.
- Flexible options: Automated systems handle recurring bookings, last-minute sign-ups, and cancellations seamlessly. You can also automate refunds in line with your cancellation policies.
- Effortless data collection: Collect waivers, contact details, and any other required information upfront during booking.
With Gymcatch, all these features are customisable, allowing you to run your business your way.
Hassle-free payments
Chasing late payments is not only stressful but also time-consuming. Automation ensures that your income is secure and consistent without the need for constant follow-ups. How automation helps:
- Upfront payments: Clients pay at the time of booking, whether it’s for individual sessions, group classes, memberships, or packages.
- No more late payments: Automated systems handle transactions so you can focus on your clients instead of unpaid invoices.
- Flexible payment options: Offer pay-as-you-go, memberships, or packages without manually tracking balances.
Gymcatch seamlessly integrates secure payment solutions into your booking system, ensuring smooth and stress-free transactions.
The power of automated waitlists
No-shows and last-minute cancellations are common headaches for fitness professionals, often resulting in lost revenue and empty class spots. Automation solves this with waitlists. How automation helps:
- Maximise attendance: Waitlist features automatically notify clients when a spot becomes available, keeping your classes full.
- Stay organised: No more manually tracking who’s next in line or sending individual messages. An automated system does it all for you.
With Gymcatch’s waitlist functionality, you can ensure your classes are always at capacity.
Affordable automation for fitness professionals
The best part? Automation doesn’t have to break the bank. Gymcatch offers a cost-effective solution tailored for fitness professionals, starting at just £12.75/month (USD $18/EUR €14). Whether you’re running group classes, courses, or one-on-one sessions, Gymcatch provides all the tools you need to streamline your business.
Key benefits of Gymcatch automation:
- Save up to 28 hours a month.
- Simplify bookings, payments, cancellations, and notifications.
- Reduce stress and boost client satisfaction.
- Affordable pricing designed for fitness pros.
Make 2025 the year you streamline your workflow and grow your fitness business. Learn more about how Gymcatch can help you save time and energy. (Based on a survey of over 300 customers run by Gymcatch in November 2024)*
I am a marketing and business development professional with experience in delivering successful marketing strategies for client acquisition and retention. I have a passion for building engaged communities across different channels working with partners to amplify messaging. Ene’s focus at Gymcatch is on growing and maximising strategic partnerships through business collaboration.
