Pilates booking software for instructors and studios

Pilates booking scheduling software at unbeatable value.

1 month free. No credit card required. Cancel anytime.

Pilates booking software to do the heavy lifting

Gymcatch Pilates management software enables Pilates instructors to conveniently and professionally manage their schedule, bookings, payments and customers. Whether you are an independent Pilates instructor or a running a Pilates studio, our Pilates booking software is designed specifically to make life easy for you and your clients.

Our courses, or blocks, feature is specifically designed for the Pilates sector and enables block booking, swaps and more. Whatever your business model, we’ll have a payment and booking structure to suit your needs.

Pilates scheduling software to save time and maximise revenue

Pilates management software should be available to all businesses, whether an independent instructor, a studio or chain of studios. That means providing all the tools that you need from a Pilates studio booking system but at a price that is also affordable for all independent instructors.

We believe that great software should be affordable for every fitness business. We don’t scale costs with usage, after the free trial period businesses are billed on a rolling, month-to-month basis with a simple pricing package where you pay for the base plan and any then any bolt on features that you need. You can also make Gymcatch even more affordable by utilising the free months that you can earn through our peer-to-peer referral scheme which can make the very best value in the sector even better value.

Scheduling, reminders, automated notifications all help maximise attendance and flexible booking and payment options provide easy-to-use and intuitive booking apps. Less time spent on admin, more time spent making a difference in people’s lives.

Pilates studio booking software for every size of business

With unlimited clients, team members and bookings, Gymcatch is a fixed price solution that gives you pricing certainty and that can grow with your needs.

With fully customisable team permissions our software features mean you can always ensure that any staff or contractors have the permissions that you want and in iOS/Android app features ensure on-the-go functionality is always available.

As well as making life as efficient as possible for you and your team, our Pilates studio booking software is designed to make life easy for your customers. iOS, Android Apps and embeddable, customisable, website apps make finding your schedule, booking and paying as easy as and intuitive as possible.

Livestream and on demand video made easy

Simple and easy to use technology has made it possible for businesses of any size to offer clients video content. Providing online services gives clients greater convenience and dance businesses with flexibility and growth opportunities. With Gymcatch you can share and manage links for livestream or on-demand content. Integrate with Zoom to auto-generate, share and update meetings in one place.

Our pilates booking software makes your business more efficient

Complete digital offering

A digital presence for you, your team, customers and prospects for in-person, livestream and on demand sessions across the web, iOS and Android. Manage your customer relationships anywhere and ensure you always have the information you need by setting required contact and waiver information.

Payments and billing

Receive payments direct through Stripe. Automate branded receipts. Optionally offer ‘pay on the door’ selection for cash buyers and link to your accounting software.

Drop-ins and multi-buy

Set different drop-in ticket prices and enable customers to multi-buy for friends and family. Includes all the features you need to maximise revenue and offer promotions with wait lists, cancellation policy with auto-refund and discount codes all included.

Packages and courses

Take card payment for pay as you go clients, create passes, bundles, memberships and free trial options that can be purchased and tracked, all with customisable terms and conditions. And for courses our features allow your clients to sign up for a course in one simple transaction block booking with the option to open up sessions for drop-ins and swaps.

Website and Facebook

Link from anywhere to your Gymcatch booking page or embed the booking process directly into your existing website.

Analytics and exports

Run custom booking and purchase, attendance, instructor and pricing reports across your business. Easily export reports, customer information and registration information to .csv files.

Gymcatch is powered by referrals

1000s of business owners, sharing a passion for fitness, reducing admin and increasing revenue.

”I have been using Gymcatch for several years now and it is an invaluable asset and integral part of my business in so many ways. It is highly user friendly, not only from the business side but also for my clients of all ages who find using the app so simple to navigate.

It saves me so much time from an admin and payment perspective as it integrates easily with my accounting software. All terms and conditions are clearly visible to clients so it creates a friendly, professional distance which is great when it comes to cancellation policies etc.

Gymcatch is outstanding in its value for money and customer care, way above other online booking systems. I highly recommend Gymcatch to any fitness professional - it will change your life!
Joanne CobbeJPilates

”I was introduced to Gymcatch by a fellow Pilates instructor. I was looking for a booking system which needed to be user friendly for both myself and my clients, it needed it to be compatible with Zoom, and affordable! Gymcatch fit the bill perfectly.

My clients range from 30 to 75 years and after 10 years of emailing me to book their mat spaces and paying by bank transfer a number of them were resistant to the change! However after a few weeks everyone, even the real technophobes were commenting on how easy it was to use.

Using Gymcatch has reduced my admin time by at least half! Gymcatch is the perfect booking system for my evolving business, and I couldn’t be without it!
Rhian CowardEssence Garden Studio

”first started using Gymcatch on the recommendation of a fellow Pilates teacher who was happy how everything worked. I set up my online classes a few days and although some of my clients were apprehensive at first about registering their details online, they haven’t looked back. They found the whole set up effortless and in turn made it easy and straight-forward for me too.

I particularly like the fact it is linked to Zoom and in turn cuts my work in half. Refunding is simple and so is uploading any courses I may be running. I haven’t had to contact customer support much at all but when I did in the early days, they were efficient and quick in answering any queries I had.

I would highly recommend and I bet I still don’t use half of the brilliant things Gymcatch offer!
Angie NewsonExploreYogaPilates

”We started using Gymcatch around a year ago after several problems with our previous booking system. Gymcatch is far better value for money and much easier and user friendly for everyone. They are also always working on new ideas and updates to make things even better too.

We were really surprised by how many of our clients use the sub-profile feature to easily book for friends or family which is great to get new people through the door!

We are very pleased with the customer support and advice with the live chat function and the team are always so helpful. We certainly recommend Gymcatch!
Leanne CraigBbodysmart Pilates

”I wish I had found Gymcatch earlier - it has made my life so much easier! I spend less time on admin, my customers can manage their payments and bookings themselves and my classes are busier because booking is easier. I definitely recommend it for anyone running a fitness business!
Tania SmithTania Fitness

”Fantastic software at a great price. Really easy to use for myself and my clients. Keeps the cashflow moving!
Mikala TolleyThe Lotus Room

Chris B.

2022-10-05

Amazing service ☺This software allowed me to run my virtual online fitness business without having any expertise or ability in website management or creation. Their support was fantastic, the software was utterly reliable and their updates were incredibly useful. ☹I loved this software. No complaints from me

Gail H.

2022-10-04

Great inexpensive booking system for a small business Easy. Great service from the team. Always coming back promptly to a question or query. ☺It's easy to use for both the business and the customer and it's affordable. ☹The inability to communicate with customers via text

Alida B.

2022-09-27

Couldn't live without gymcatch now !!! I don't think I could work without gymcatch now ! My business is small but it has taken the worry out of wether people will attend or not . The more classes I do the more necessary gymcatch is . ☺It's easy for everyone to use . I have had very few issues and any queries I've had have been answered immediately and I am old and not great with software !! ☹Slight niggle . I have to log on through business portal every time ! Unless I've got that wrong ???

Christine R.

2022-09-27

Gymcatch All good and the customer service is excellent offering a speedy response to any queries. ☺Love everything about this software, massively reducing class admin time. ☹There isn't anything I dislike about this product

Jade P.

2022-09-21

Business owner Fantastic. Customer service is brilliant The team are always quick to respond and very helpful ☺Ease of scheduling all my sessions, live and ondemand and also so my clients could book sessions easily and cancel. Took a lot of admin time out of my day. Links to zoom and Vimeo ☹Hard to set up at first but [SENSITIVE CONTENT] helped loads. Once you know what you're doing it's really simple and easy to use.

Kerstin A.

2022-09-12

Gymcatch I wouldn't be without it now. I set up my Gymcatch business account during the Pandemic and it met my needs perfectly. Despite now being back to "normality" I wouldn't revert back to cash payments and paperwork. The features it provides make my life much easier ☺Easy to use system which is perfect for my class needs. Booking is simple, managing class size and detail is straightforward and applications for communicating with customers are easy to use ☹Some of the essential features are additional bolt ons. It would be nice if these were included, but I understand why they're not. From an admin point of view I find it easier to use from the website on my laptop rather than through the app on my phone. The reverse is true from a user-participant perspective.

Mary C.

2022-09-07

Fantastic Product for Bookings, Scheduling and Payments GymCatch is great for both online and in-person businesses providing services where clients want to pay online and not have to carry their wallets with them. ☺The product was easy to integrate with my Pilates business website, the steps on how to do so we very straight-forward. Being able to see who was booked in to class, get clients to complete health forms before booking and take payments integrated with stripe made this app a great admin tool. Being able to add or remove refunds and give discount codes to clients is also a great useful feature. ☹None..... .....................

Mercedes F.

2022-09-01

How Gymcatch makes booking simple, seamless, and sweet! ☺Gymcatch provided more options than I ever imagined. They made it simple with bolt-ons to select and deselect certain features that may or may not work from month to month. As an early startup, the customer service team was very patient and understanding of our complexities. As the primary administrator, I enjoyed the ease of data collection that Gymcatch provides as a built-in feature. It's very customizable and integrates seamlessly with our website. ☹I didn't have many issues with the software. The training videos are very straightforward whenever I got stuck.

Lauren M.

2022-07-23

Simple & Effective Software The experience so far has been great. The support team is always willing to go above & beyond to assist in any way they can. Added bonus is there's no pressure to commit; no pushy sales & constant calls. ☺The value for money is great! The software is simple enough to set up even if you have no idea how the backend of programs work & the support staff are always ready & happy to help you through any difficulties. ☹It would be great if there was a way to membership start dates so that clients could commit to their membership in advance. This would be super helpful for new businesses so they could onboard & lock-in members before their open date. It would also be great if memberships could be renewed on a specified rolling basis - 3, 6, 12 months etc. With the option to renew automatically if desired. However there are plenty of ok ways to get around these issues.

Bo K.

2022-07-23

From Mindbody to GymCatch They have saved me a fortune and their customer service is always there. Perfect small business or private studio or PT app. ☺The effectiveness for the price is incredible. Does everything I need my business to do. Really happy I made the switch. ☹They are constantly evolving and adapting to the point I can't really fault them at this stage. We all want the stars, but in general they keep it coming. Last update and features has elevated my Members' experience.