All-in-one booking app for pole studios and instructors

Booking app for pole studios with unbeatable value

1 month free. No credit card required. Cancel anytime.

Streamline scheduling and grow your community

Many pole instructors spend hours on admin: answering messages, confirming spaces, and tracking payments.
With Gymcatch, students book and pay online, while instructors track everything in one place.
Benefit: fewer admin headaches, more reliable income, and more energy for teaching.

Pole fitness studios often juggle private lessons, group sessions, and workshops — but manual scheduling, chasing payments, and no-shows make management stressful. Gymcatch simplifies everything in one booking app designed for pole instructors and studios.

Features

Flexible bookings and passes
Pain point: Students attend pole classes in different ways — some drop in occasionally, others commit to blocks or memberships. Managing this manually creates confusion and missed payments.
Solution: Gymcatch supports drop-ins, class packs, and recurring memberships, letting studios cater to every student while keeping payments streamlined.

Class scheduling with capacity limits
Pain point: Pole fitness classes rely on equipment — if too many students turn up, there aren’t enough poles. This leads to frustration and lost trust.
Solution: Gymcatch enforces class caps automatically, so only the correct number of students can book. This protects class quality and ensures safety.

Private session management
Pain point: One-to-one coaching is in demand, but scheduling private sessions alongside group classes creates clashes and confusion.
Solution: Gymcatch lets instructors manage private bookings directly within the app. Students can view availability and book instantly without back-and-forth messages.

Automated waitlists and reminders
Pain point: Pole classes are often oversubscribed, yet cancellations leave poles empty. Instructors lose revenue, and students miss out.
Solution: Gymcatch automatically fills empty spots from waitlists and sends reminders to reduce no-shows. This keeps classes full and maximizes income.

Custom forms and waivers
Pain point: Pole studios often need health declarations, consent forms, or experience-level details before students can participate. Managing this on paper is chaotic.
Solution: Gymcatch enables custom digital forms that collect the right information at booking. This ensures compliance and saves valuable class time.

Virtual and hybrid class support
Pain point: Not all students can attend in person — travel, time, or confidence may hold them back. Without digital options, studios miss potential customers.
Solution: Gymcatch enables livestream and on-demand pole training. This extends reach, supports remote learners, and creates new revenue streams.

Built for pole studios of all sizes

Works for solo instructors, boutique studios, and larger multi-location businesses.
Simple setup with no technical expertise required.
Accessible on web, iOS, and Android for both staff and students.

Our pole and aerial dance and fitness class booking software makes managing your business simple

Complete digital offering

Whether you prefer to manage your business on your laptop or handheld device (or a mixture of both) our platform is compatible with all devices, and operating systems (web, iOS, and Andriod).

If you already have your own website, you can easily integrate our bookings page onto your site or alternatively create and add links to your dance studio or aerial hoop, or pole fitness class bookings page.

Payments and billing

We believe that taking and processing online payments should always be as secure and as simple as possible, that’s why we use Stripe for all our direct online payment processing. We also appreciate that some customers would rather pay “on the door” in cash, so you can track that easily too. Send automated branded receipts and link up to your accounting system to make your processes even more professional.

Drop-ins and multi-buy

Our flexible pricing system allows you to accommodate all your client’s needs. Set different pricing structures for your customers, and allow them to buy in bulk or even buy on behalf of multiple people at once. Our accommodating payment options help you maximise revenue with features like wait lists and discount codes. The software can also manage cancellations and automated refunds for you.

Packages and courses

Take card payment for pay as you go clients, sell passes, bundles, memberships and free trial options that can be purchased and tracked, all with customisable terms and conditions. Use our courses feature to allow your customers to sign up for a block of sessions in one simple transaction with the additional options to open them up for drop-ins and cross-course swaps.

Website and Facebook

We provide a fully customisable Gymcatch booking page you can link directly to from anywhere. You can also embed Gymcatch directly into an existing website, customising to your brand.

Analytics and exports

With our online booking system, you can create custom report options for all your bookers, attendees, and instructors across your whole business. We’ve also made it easy for you to store reports, customer information, and registrations and export them into.csv file formats.

Gymcatch is powered by referrals

1000s of business owners, sharing a passion for fitness, reducing admin and increasing revenue.

”Using Gymcatch has meant that I have flexibility with my clients as well as keeping my business looking professional. I can focus on what I do best, creating their workouts and supporting them with nutrition, happy days!

Since switching to Gymcatch I've saved £900 a year with no drop off in service to my clients and gained extra functions that make my life a lot easier.
Anna MartinAnna Martin Fitness / Always Moving Forward

”Gymcatch allows me to focus on my classes and clients by taking care of the admin side of my fitness business - creating and managing bookings, distributing links, refunding automatically, as well as helping me monitor attendance and running promotions and discounts to reward loyalty and attract new customers.

My customers regularly tell me that by booking in advance, they are more consistent with their class attendance and less likely to skip a workout!

Gymcatch is simple to set up, the staff are super responsive and also the FREE trial meant I had time to test the system without a long term commitment. I would be lost without Gymcatch!
Matt PrintFitness with Matt

”When I started, it was all quite old school. I used a basic website where people booked in but took the money on the door. Now everyone books in and pays in advance either with a class pass, the whole course (block) or PAYG.

Gymcatch is so versatile and anyone who cancels with notice receives a class credit. Clients are motivated to come regularly and my finances are easier to manage. It’s one click to book their favourite class. I love Gymcatch, I can’t recommend it enough!
Lynne OttoDSM Dance with Lynne

”3 words, ONE STOP SHOP! From an instructor and studio owner’s perspective I’m at ease knowing my bookings are secured with no double bookings or fluffing around. No more late nights texting, emailing and locking in clients or dealing with last minute cancellations. The app is fantastic and easy to use, my clients have found it really suits their busy lifestyle with just a few clicks and they're booked.

Class passes and discount codes for special offers have been particularly helpful and the fact that the software can be integrated into your website is awesome! Support, where needed is excellent! Fast, efficient and always adding a few options to help support your question.
Nic GascoigneStudio 11 Bull Creek

”Gymcatch for me has been a complete game changer. It's improved productivity, reducing my paperwork by 90%. It’s very convenient for my clients as they can manage their classes themselves.

It is more affordable than most of the booking systems out there. I am really happy I made the switch 3 years ago, I highly recommend it.
El FeganPolercise

”Gymcatch is brilliant in every way. It's simple to use, both as a business and a client of my business. Right from the beginning the support from the team has been second to none.
Amy BobbinsTribe All Fitness

”I love how I can run my classes on the go and keep on top of everything from my phone. My clients love the app too as they are able to book classes at any time.
Sonique SmithSonique Fitness

”I love how I can run my classes on the go, and keep on top of everything from my phone. My clients already love the app too as they are able to book onto classes at any time.
Jenna KaneDanzfusion Studios

      EXCELLENT  
   Based on 210 reviews 
    
 
 
 
   
 
 
       Posted on Capterra  
    Stephanie B. 
 
 
 
  Great tool
Overall: Loved the tool and service was fantastic. Definately prefer over similar products duebto ease of use and set up. Pros: The ease of use was great and price in comparison to similar products. It was easy to set up courses that also allowed for drop in class registration. Cons: When I imbeded the calebdar into my website sometimes it took a little while to load. I'd also like to see more seamless display of courses and class options for the same class be easy to identify. Flipping between tabs was not intuitive to my clients. It would also be great to download all payment reports annually instead of monthly, or at least a longer period with all the categories in one report.
  
 
      Posted on Capterra  
    Laurie N. 
 
 
 
  Excellent Fitness Studio app
Overall: Great experience with this app from conception of my business throughout its growth. Pros: Easy to set up with help from professional team. User friendly once up and running.... Cons: I didn't experience any particular cons but some of the set up features could be slightly improved
  
 
      Posted on Capterra  
    Mandi C. 
 
 
 
  Gymcatch review
Overall: Very positive - it’s given me time back to focus on my business Pros: All of it from the free trial to having online assistance when I couldn’t understand something - this has helped to take the burden of admin off me Cons: The costs for add on features seems high compared to what it’s actually doing
  
 
      Posted on Capterra  
    Helen F. 
 
 
 
  Excellent booking system
Overall: Excellent I am really happy with the product and the price, it saves me so much time in my business. Pros: I have found Gymcatch really useful for manage my yoga class bookings, relatively easy to use and if there is anything I have been unsure of the customer service team are exceptional (this is one of the best things about using gymcatch!) The price is excellent value. I highly recommend. Cons: I have gymcatch embedded into my website but that doesn't always work great for booking on mobiles but I just send people booking on their phone straight to the gymcatch webpage (via a link on my website) and that seems to work fine.
  
 
      Posted on Capterra  
    jasmine R. 
 
 
 
  Gymcatch is great for class management.
Overall: The customer care team are fast and really helpful. The system is reliable and easy to use. Pros: It was easy to set up and allowed me to be paperless, in terms of attendance sheets and PAR-Q information. I also didn't have to handle cash or credit card details. Cons: The analytics of customer behaviours. it was hard to analyse class performance, look for trends, segment marketing strategies with the data provided.
  
 
      Posted on Capterra  
    Ragu G. 
 
 
 
  God of fitness
Overall: Gymcatch are overall experience is wonderful. Gymcatch is god of fitness. Pros: These are wonderful support for my fitness and yoga studio. These team quick response our problems. Cons: No negative issues these are great work for app.
  
 
      Posted on Capterra  
    Laura N. 
 
 
 
  Would recommend for indepentant fitness professionals
Overall: Really happy. The support is excellent and software is easy to use. Pros: Allows customer to handle their own bookings, and removes admin for me. Cons: I dont think clients can just add their own details in, unless you have Par-Qs intergrated. I would like their phone number to be listed in their contact details, not just their email address. I feel this actually lets it down quite a lot.
  
 
      Posted on Capterra  
    Andy M. 
 
 
 
  Malton community sports center
Overall: Great value for money, fantastic support system when needed, best decision I`ve made moving on here. Pros: Everything, from both customer side and mine as an administrator. Customer feedback has been amazing, particular around how easy the site is to navigate and make bookings. We have seen a massive uptake in bookings since moving over to Gymcatch Cons: Nothing. Everything works perfectly, cant fault anything.
  
 
      Posted on Capterra  
    Abi G. 
 
 
 
  Customer service is second to none
Overall: Brilliant, customers service is what sets it apart for me. Pros: Absolutely phenomenal customer service. If I raise an issue or query these guys are on it instantly. Everyone I've dealt with at Gymcatch has been very pleasant and helpful. They offer unmatched customer service. Cons: A few small issues -some customers find it difficult to use and occasionally customers report that they've had problems booking. I also wish i could keep my PARQs in the system, but i believe the team is working on this.
  
 
      Posted on Capterra  
    Jo L. 
 
 
 
  Fantastic Scheduling and Membership Booking Site
Overall: Smooth set up, intuitive processes, well supported with onboarding and great on-going support. Pros: The ability to buy the add ons you need so not paying for functionality you don't use. Cons: Getting your head around the initial set up as the Membership Functionality was all new - great support.