All-in-one booking app for pole studios and instructors

Booking app for pole studios with unbeatable value

1 month free. No credit card required. Cancel anytime.

Streamline scheduling and grow your community

Many pole instructors spend hours on admin: answering messages, confirming spaces, and tracking payments.
With Gymcatch, students book and pay online, while instructors track everything in one place.
Benefit: fewer admin headaches, more reliable income, and more energy for teaching.

Pole fitness studios often juggle private lessons, group sessions, and workshops — but manual scheduling, chasing payments, and no-shows make management stressful. Gymcatch simplifies everything in one booking app designed for pole instructors and studios.

Features

Flexible bookings and passes
Pain point: Students attend pole classes in different ways — some drop in occasionally, others commit to blocks or memberships. Managing this manually creates confusion and missed payments.
Solution: Gymcatch supports drop-ins, class packs, and recurring memberships, letting studios cater to every student while keeping payments streamlined.

Class scheduling with capacity limits
Pain point: Pole fitness classes rely on equipment — if too many students turn up, there aren’t enough poles. This leads to frustration and lost trust.
Solution: Gymcatch enforces class caps automatically, so only the correct number of students can book. This protects class quality and ensures safety.

Private session management
Pain point: One-to-one coaching is in demand, but scheduling private sessions alongside group classes creates clashes and confusion.
Solution: Gymcatch lets instructors manage private bookings directly within the app. Students can view availability and book instantly without back-and-forth messages.

Automated waitlists and reminders
Pain point: Pole classes are often oversubscribed, yet cancellations leave poles empty. Instructors lose revenue, and students miss out.
Solution: Gymcatch automatically fills empty spots from waitlists and sends reminders to reduce no-shows. This keeps classes full and maximizes income.

Custom forms and waivers
Pain point: Pole studios often need health declarations, consent forms, or experience-level details before students can participate. Managing this on paper is chaotic.
Solution: Gymcatch enables custom digital forms that collect the right information at booking. This ensures compliance and saves valuable class time.

Virtual and hybrid class support
Pain point: Not all students can attend in person — travel, time, or confidence may hold them back. Without digital options, studios miss potential customers.
Solution: Gymcatch enables livestream and on-demand pole training. This extends reach, supports remote learners, and creates new revenue streams.

Built for pole studios of all sizes

Works for solo instructors, boutique studios, and larger multi-location businesses.
Simple setup with no technical expertise required.
Accessible on web, iOS, and Android for both staff and students.

Our pole and aerial dance and fitness class booking software makes managing your business simple

Complete digital offering

Whether you prefer to manage your business on your laptop or handheld device (or a mixture of both) our platform is compatible with all devices, and operating systems (web, iOS, and Andriod).

If you already have your own website, you can easily integrate our bookings page onto your site or alternatively create and add links to your dance studio or aerial hoop, or pole fitness class bookings page.

Payments and billing

We believe that taking and processing online payments should always be as secure and as simple as possible, that’s why we use Stripe for all our direct online payment processing. We also appreciate that some customers would rather pay “on the door” in cash, so you can track that easily too. Send automated branded receipts and link up to your accounting system to make your processes even more professional.

Drop-ins and multi-buy

Our flexible pricing system allows you to accommodate all your client’s needs. Set different pricing structures for your customers, and allow them to buy in bulk or even buy on behalf of multiple people at once. Our accommodating payment options help you maximise revenue with features like wait lists and discount codes. The software can also manage cancellations and automated refunds for you.

Packages and courses

Take card payment for pay as you go clients, sell passes, bundles, memberships and free trial options that can be purchased and tracked, all with customisable terms and conditions. Use our courses feature to allow your customers to sign up for a block of sessions in one simple transaction with the additional options to open them up for drop-ins and cross-course swaps.

Website and Facebook

We provide a fully customisable Gymcatch booking page you can link directly to from anywhere. You can also embed Gymcatch directly into an existing website, customising to your brand.

Analytics and exports

With our online booking system, you can create custom report options for all your bookers, attendees, and instructors across your whole business. We’ve also made it easy for you to store reports, customer information, and registrations and export them into.csv file formats.

Gymcatch is powered by referrals

1000s of business owners, sharing a passion for fitness, reducing admin and increasing revenue.

”Using Gymcatch has meant that I have flexibility with my clients as well as keeping my business looking professional. I can focus on what I do best, creating their workouts and supporting them with nutrition, happy days!

Since switching to Gymcatch I've saved £900 a year with no drop off in service to my clients and gained extra functions that make my life a lot easier.
Anna MartinAnna Martin Fitness / Always Moving Forward

”Gymcatch allows me to focus on my classes and clients by taking care of the admin side of my fitness business - creating and managing bookings, distributing links, refunding automatically, as well as helping me monitor attendance and running promotions and discounts to reward loyalty and attract new customers.

My customers regularly tell me that by booking in advance, they are more consistent with their class attendance and less likely to skip a workout!

Gymcatch is simple to set up, the staff are super responsive and also the FREE trial meant I had time to test the system without a long term commitment. I would be lost without Gymcatch!
Matt PrintFitness with Matt

”When I started, it was all quite old school. I used a basic website where people booked in but took the money on the door. Now everyone books in and pays in advance either with a class pass, the whole course (block) or PAYG.

Gymcatch is so versatile and anyone who cancels with notice receives a class credit. Clients are motivated to come regularly and my finances are easier to manage. It’s one click to book their favourite class. I love Gymcatch, I can’t recommend it enough!
Lynne OttoDSM Dance with Lynne

”3 words, ONE STOP SHOP! From an instructor and studio owner’s perspective I’m at ease knowing my bookings are secured with no double bookings or fluffing around. No more late nights texting, emailing and locking in clients or dealing with last minute cancellations. The app is fantastic and easy to use, my clients have found it really suits their busy lifestyle with just a few clicks and they're booked.

Class passes and discount codes for special offers have been particularly helpful and the fact that the software can be integrated into your website is awesome! Support, where needed is excellent! Fast, efficient and always adding a few options to help support your question.
Nic GascoigneStudio 11 Bull Creek

”Gymcatch for me has been a complete game changer. It's improved productivity, reducing my paperwork by 90%. It’s very convenient for my clients as they can manage their classes themselves.

It is more affordable than most of the booking systems out there. I am really happy I made the switch 3 years ago, I highly recommend it.
El FeganPolercise

”Gymcatch is brilliant in every way. It's simple to use, both as a business and a client of my business. Right from the beginning the support from the team has been second to none.
Amy BobbinsTribe All Fitness

”I love how I can run my classes on the go and keep on top of everything from my phone. My clients love the app too as they are able to book classes at any time.
Sonique SmithSonique Fitness

”I love how I can run my classes on the go, and keep on top of everything from my phone. My clients already love the app too as they are able to book onto classes at any time.
Jenna KaneDanzfusion Studios